Today, most of your company’s vital documents live digitally. From benefits plan statements to the potluck sign-up — paper is a thing of the past.
When you tally everything an employee accesses online, it’s easy to see how content can be a lot to manage. That’s why companies need a way to aggregate, manage, and share all of their internal information.
They often use a combination of platforms to get the job done, but this can be confusing and inefficient.
For that reason, more companies are moving towards a single unified intranet CMS software that can act as a single resource for content management.
An intranet content management system boosts communication, improves productivity, and allows workplaces to function remotely. Plus, research shows that companies with strong internal social networks are 7% more productive.
If you’re in the market for the best CMS for intranet, take a look at our recommendations below.
The best CMS intranet for 2023 roundup:
1. Blink
Blink is an employee intranet with many features, making it a great choice for companies looking for an all-in-one solution for their internal communication needs.
The content management hub is a sleek, mobile-first design, and the software is easy to set up and onboard without extensive IT or training teams.
Features:
- CMS Hub for documents
- Content feed
- Business chat
- People directory
- Micro-app functionalities
Best intranet CMS software for: All-in-one frontline communication.
Price: Plans start at $3.40/user/month.
2. SharePoint
SharePoint is Microsoft’s intranet offering, making it a great choice for teams who already heavily rely on Office Suite tools.
SharePoint leverages internal websites to host content pages and team resources. It’s a powerful content management tool that works well for large companies looking for a robust CMS but could be overly complex for smaller organizations.
Features:
- Document library
- Information rights management
- Project management server and timelines
- Team-based content websites
- Cloud or on-site data storage
- Company news page
Best intranet CMS software for: Enterprise content management.
Price: Plans start at $5/user/month.
3. Glasscubes
Glasscubes provides a cloud-based platform for employees to collaborate and share files. Users can send messages to others or attach files to messages for further collaboration.
The lightweight system is engaging and easy to use, perfect for companies looking for a straightforward, high-value CMS intranet that improves engagement.
Features:
- Secure online file storage
- No limitation in file type or size
- Internal chat
- Activity feed
- Task management and scheduling
Best intranet CMS software for: Team collaboration.
Price: Plans start at $35/month.
4. Simpplr
Simpplr is a CMS employee intranet that prioritizes usability and social engagement.
Packed with features like an AI-driven social feed, events calendar, and a newsletter, Simpplr is the choice for companies looking for feature-rich software that improves culture, communication, and engagement.
Features:
- Employee intranet
- Employee blogs
- Employee profiles
- AI smart feed
- Newsletters
- Events calendar
- Social websites for teams
- User analytics
Best intranet CMS software for: Engaging social teams.
Price: Available upon request.
5. OnSemble
Building off a 15-year history in intranet, OnSemble offers a well-rounded intranet platform designed for customer-centred organizations.
The content management tool, employee forums, and leadership blogs engage workers and provide them with the resources to do their best work. Drag-and-drop page builders mean OnSemble can be relatively easy to customize for small to midsize organizations.
Features:
- Employee directory
- Content management
- Document search
- Forums
- Cloud or on-site data storage
Best intranet CMS software for: Customer-oriented organizations.
Price: Plans start at $6/user/month.
CMS Intranet FAQs
What is CMS Intranet?
A CMS will integrate with an intranet to allow for easier management of digital content. The intranet CMS will allow for information and content to be formatted, shared, and published to employees.
How do I choose an intranet?
There are many factors to consider when choosing an intranet. Below are some key points to keep in mind:
1. Ease of use - Book a demo and see how easy it is to use, what's the UI like? Can you imagine yourself and your team using the software?
2. Integrations - Can the intranet easily integrate into your existing tech stack?
3. Content types - What content types does it support? Think Video, Twitter feeds etc
4. Branding - Can you make it your own?
5. Communication - Does it allow for two way communication? Department lists etc
6. Searchable - Will users be able to search and find key documents they need?
7. Analytics - Can you analyze performance over time and see what is and isn't working?
Final thoughts: The 5 best intranet CMS software in 2023
A content management system is an essential feature of your company’s intranet. With so much of today’s work taking place remotely or on mobile, having everything accessible boosts your employee’s engagement, supports a positive company culture, and increases productivity.
There are many great intranet platforms out there, and what you choose will come down to your company’s size and needs.
If you’re looking for a simple solution that packs tons of engaging features into one affordable platform, give Blink a try. The mobile-first platform and modern design will work well for any team.
