Want to work smarter, not harder? Then these business productivity apps could be just what you and your team need to tackle that chaotic to-do list — without burning out.
These apps offer a broad range of tools. They can help you stay on top of tasks, manage projects, track your time, and collaborate with co-workers.
Some are built to improve employee engagement, which has a huge impact on employee productivity. And some come with AI tools that support automation and data analysis to speed things up even further.
Ready to meet the smartest, simplest, and most user-friendly productivity apps for 2025? Let’s make some introductions.
The best productivity apps for 2025
The best apps for productivity in 2025 are:
- Trello
- Airtable
- Basecamp
- Hive
- Monday.com
- Google Docs
- Miro
- Microsoft Teams
- Todoist
- Remember the Milk
- Any.do
- Blink
- Bonusly
- Docebo
- Clockify
- RescueTime
- Freedom
- Evernote Teams
- Otter.ai
- Day One
Now, let’s find out what they can do for your business.
The best productivity apps for project management
Keeping projects on track is easier when you have good productivity apps in the mix. These tools are designed to help project managers and project teams deliver on time and on budget, reliably tracking tasks and deadlines along the way.
1. Trello
Trello is super easy to set up and use — and for small teams, the free version with ten project management boards will probably cover your needs.
This workplace app provides a Kanban-style board, with expandable task cards you can shift between vertical columns depending on the level of completion.
This click-and-drag approach is clear and effective — and a fantastic way to get an at-a-glance view of project progress. You can also set up due dates and notifications to stay on track with deadlines.
Trello is one of the simplest project management apps out there. But it’s hard to beat, even when compared to the more expensive tools on the market.
Pricing
A free place is available. Paid plans start from $5 per user per month.
Reviews
- G2: 4.4/5
- Capterra: 4.5/5
2. Airtable
If your team regularly uses spreadsheets, you’ll love Airtable. This productivity app offers more functionality than Excel or Google Sheets and it’s perfect for managing projects.
Each cell links to a task management card. You can add attachments, linked records, and checkboxes. And there are lots of ways to view your data — on a grid, calendar, Kanban, or Gantt chart.
You can also export Airtable to Excel, Google Sheets, and other apps for streamlined data management and synchronization. Go wild with customization, or use one of the many templates available to get up and running quickly.
Pricing
Airtable has a free plan available for individuals or very small teams. Paid plans start from $20 per user per month.
Reviews
- G2: 4.6/5
- Capterra: 4.7/5
3. Basecamp
Basecamp has it all — project charts, real-time group chat, and to-do lists. The message board acts as a centralized place for announcements and updates and keeps everyone on the same page.
You can view reports to see how much time you’ve been spending on a project or get up to speed with the latest project activity. And you can even let clients view and comment on your projects, to bring all decisions, files, and communications to one central location.
Pricing
Basecamp allows teams to run one project for free. Prices then start at $15 per user per month.
Reviews
- G2: 4.1/5
- Capterra: 4.3/5
4. Hive
Hive is another project management tool you can try for free. You can quick-start a project by choosing from hundreds of templates. And you get access to project planning, task management, and automation tools.
A range of different project views ensures that different management styles are well-catered for. And with a personal to-do list alongside time tracking and team-wide resourcing features, Hive makes sure both the project manager and the wider team are working from one source of truth.
Pricing
Hive has a free plan with limited features. Paid plans start at $5 per user per month.
Reviews
- G2: 4.6/5
- Capterra: 4.4/5
5. Monday.com
For successful project management, it helps to have a tool like Monday.com. It comes with built-in time-tracking features, real-time document collaboration tools, and a variety of customizable project views.
Other standout features? Excellent integrations with other workplace software. The option to add your favorite widgets to your project dashboard. And the ability to visualize team capacity, then reassign or reschedule tasks to better balance workloads.
AI support also comes in useful. You can use AI to take on routine tasks, speeding up processes and freeing up your human team members. You can also use AI-generated insights to accelerate decision-making.
Pricing
Monday.com offers a free plan for up to two users. Paid plans start at $9 per user per month.
Reviews
- G2: 4.7/5
- Capterra: 4.6/5
The best productivity apps for collaboration
When your employees work together effectively you improve workplace relationships and knowledge sharing. Other benefits of collaboration include better employee engagement and boosted productivity.
But how do you achieve that if you’re managing a remote team — or frontline employees? With one of the user-friendly and accessible tools listed below.
6. Google Docs
Google Workspace has over 3 billion users. So we can safely say that it’s one of the more popular work productivity apps on this list. And for teams looking to collaborate on documents, Google Docs is a must.
Google Docs offers many of the same word-processing features available through Microsoft 365. However, it’s a lot easier to use. The interface is more intuitive, comments are easier to follow, and you can see — in an instant — who has added what to a document.
Granted, Google Docs lacks some of the more advanced functionality you get with Microsoft Word. But if you’re primarily using the app as a collaboration tool — and don’t intend to create high-spec print-ready documents — this is functionality you won’t miss.
Pricing
The basic version of Google Docs is available to anyone with a free Google account. However, for businesses, a Google Workspace subscription provides greater storage and security. Prices for Google Workspace start at $7 per user per month.
Reviews
- G2: 4.6/5
- Capterra: 4.7/5
7. Miro
Love the creativity and accessibility of the meeting room whiteboard? Well, Miro is a team productivity app that takes the whiteboard experience online.
With Miro, your team can collaborate using a visual tool. You can map out customer journeys, come up with new product ideas, and kick-start creative thought processes — without a single sticky note in sight.
Pricing
Miro’s online whiteboard is free, but you can expand the app’s functionality with customizable templates, workflows, and integrations via the paid version, starting at $10 per user per month.
Reviews
- G2: 4.7/5
- Capterra: 4.7/5
8. Microsoft Teams
Are you Team Zoom or Team…Teams?
Both these video conferencing platforms are packed with really useful collaboration features. But for us, Microsoft Teams tips the scales for the following reasons:
The call allowance for its free plan is 20 minutes longer (60 vs 40 minutes)
If you’re using Microsoft software already, you won’t need to engineer any complex integrations
Teams doubles up as a workplace messaging app, offering lots of Slack-like features
For times when only face-to-face collaboration will do, Microsoft Teams has everything you need to keep desk-based, remote teams on the same page.
Pricing
Microsoft Teams for business costs $4 per user per month.
Reviews
- G2: 4.4/5
- Capterra: 4.5/5
The best productivity apps for task management
Got a to-do list that never seems to get any shorter? You may need a little help managing and prioritizing tasks. And — as ever — there’s an app for that. The following apps for productivity all support task management. So you can be crossing items off that list in no time.
9. Todoist
For team leaders and project managers, Todoist offers an easy way to build to-do lists, assign tasks to employees, and track completion.
We particularly like the option to set recurring due dates for regular tasks and being able to color-code tasks by level of importance.
There’s gamification built in too, which can awaken your team’s competitive spirit and give productivity a boost. Employees accumulate Karma points when they complete tasks — and can maintain daily and weekly streaks.
Pricing
Todoist provides a free plan for individuals. Business plans start from $6 per user per month.
Reviews
- G2: 4.4/5
- Capterra: 4.6/5
10. Remember the Milk
Remember the Milk started out as a personal productivity app. But it’s evolved and now offers a number of features suited to small workplace teams.
You can use color-coded tags to categorize your tasks — and make bigger tasks feel more manageable by breaking them down into sub-tasks.
A list-sharing feature means you can collaborate with others to check off your to-do list and assign tasks to other members of the team. Email, SMS, and mobile notifications remind you what you need to do next.
This app is a little basic if you have a large team. But for smaller organizations, it may provide all the task management tools you need.
Pricing
There’s a free plan available. Pro accounts cost $49.99 per year.
Reviews
- G2: 4.4/5
- Capterra: 4.4/5
11. Any.do
With a clean, drag-and-drop interface and simple swipe-right action to remove tasks from your list, Any.do is one of the most intuitive and well-designed task management apps out there.
Headline features include a daily push notification to remind you of your schedule, adding tasks by voice command, a great scheduling assistant, and integration with Slack and Alexa.
The voice features in particular make it ideal for busy teams on the go, who’ll appreciate time saved via dictation and Alexa integration.
Pricing
Any.do offers personal plans for free and a Teams plan for $4.99 per user per month.
Reviews
- G2: 4.2/5
- Capterra: 4.5/5
The best productivity apps for employee engagement
To truly improve productivity at your organization, you need more than clever planning and time management tools. You need a workforce inspired to bring its A-game — employees who feel invested in your organization and want to do a good job each and every day they show up to work.
There’s a proven link between productivity and employee engagement. According to Gallup, highly engaged organizations boost productivity by an incredible 17%. So how do you get employees to work better and harder?
It starts with an inclusive, supportive, and connected company culture — where great performance is recognized and where open communication is the norm. Workers who enjoy a positive employee experience are much more likely to be engaged.
Want a helping hand with your employee engagement efforts? Then take a look at the following engagement and productivity apps.
12. Blink
Blink’s mobile-first employee app covers all the bases when it comes to employee engagement.
We give teams the tools they need to create a vibrant workplace community — where everyone, including hard-to-reach frontline employees, gets to join the company conversation.
An interactive news feed, modern social communication tools, a content hub, employee recognition, and employee survey tools come as standard.
Blink also offers deep integrations with the workplace software you already use, so you can use Blink’s user-friendly interface as the digital front door for your organization.
By giving all employees the information, resources, and sense of belonging they need to thrive in the workplace, Blink improves employee engagement — and, as a result, productivity.
Pricing
Pricing available on request
Reviews
- G2: 4.7/5
- Capterra: 4.7/5
13. Bonusly
Employees are more likely to do their best when they feel appreciated for their hard work. With Bonusly — a reward and recognition app — you can shine a light on employee efforts and successes.
This app allows managers to assign bonus points to employees. These points can be exchanged for gift vouchers, cash, or charity donations.
You can also automate celebrations for onboarding, birthdays, and anniversaries, encourage peer-to-peer recognition, and share stories that demonstrate the core values you want employees to aim for.
By creating a culture of recognition, visible to all employees, you give employees another incentive to up their productivity.
Pricing
Prices start at $2 per user per month.
Reviews
- G2: 4.7/5
- Capterra: 4.8/5
14. Docebo
To keep your talent engaged, skills and career development opportunities are essential. And to make L&D available to all employees, a comprehensive learning management system (LMS) comes in handy.
Docebo is a great example. The platform allows you to create your own e-learning content and purchase courses from its online marketplace.
You can integrate this software into your primary employee platform. You can incorporate gamified and immersive learning. What’s more, with the help of AI, you can build a personalized experience for every learner from onboarding, through compliance, and beyond.
Pricing
Pricing available on request
Reviews
- G2: 4.4/5
- Capterra: 4.4/5
The best productivity apps for time management
The “pets” Slack channel. A friend of a friend’s wedding pics on Insta. The recipe you need to track down for dinner tonight. It’s very easy to get waylaid from a task when you have the whole internet at your fingertips.
Enter the time management app. These tools give us a better sense of how we’re spending our time so we can identify and eliminate distractions.
Here are some of the best productivity tools for time management available in 2025.
15. Clockify
Simple but incredibly effective, Clockify is a free time tracking tool that helps you see which tasks take up the most of your time.
It takes just a few clicks to create projects. Then, click the timer on and off to track the time you spend working on them. Other features include timesheet, calendar, and time off tools, plus an auto tracker that keeps tabs on the apps and websites you use.
You can also use Clockify to better manage your work. Use invoicing and expense tools to streamline your processes — and handy reports to track trends and find areas for improvement.
Pricing
There’s a free plan available. Paid plans start at $5.49 per user per month.
Reviews
- G2: 4.5/5
- Capterra: 4.8/5
16. RescueTime
RescueTime is another excellent time-tracking tool with extra features that pack a productivity punch.
You can set custom goals. How about reducing time on email? Or quitting your addiction to socials? Then, track progress toward those goals with real-time updates, reports, and analytics.
This team productivity app also provides website and app blocking to keep you focused — and notifications that alert you when you reach milestones, spend too long working on a particular activity, or try to complete too many different tasks at the same time.
Pricing
There’s a free 14-day trial available. Paid plans for teams start at $6 per user per month.
Reviews
- G2: 4.2/5
- Capterra: 4.6/5
17. Freedom
In a recent study of working professionals, 40% said they were interrupted 10 or more times during the working day. Back-to-back video meetings and the constant ping of email notifications drag your attention from the task at hand, harming productivity in the process.
Freedom allows employees to eliminate distractions, blocking the sites and apps of their choice at set times each day.
Whether they’re liable to extend their lunch break scrolling social or find themselves messaging friends instead of focusing on work emails, Freedom helps them focus on the job, so they get things done quicker.
You — and your team — can also use Freedom to establish a better work-life balance. You can block access to emails after a certain time or carve out time for deep work on a day you want to clock off on the dot.
Pricing
You can take advantage of a 30-day free trial. Paid plans start from $99 per month for up to 100 team members.
Reviews
- G2: 4.8/5
The best productivity apps for note-taking
You can find productivity tools with all the bells and whistles. But the best apps for productivity can sometimes be the simplest.
Note-taking apps are perfect for keeping track of essential information, jogging the memory, and adding to to-do lists. They make your notes easily accessible and allow your team to do away with scribbled-on scraps of paper.
Here are some of the best productivity software for note-taking available in 2025.
18. Evernote Teams
The beauty of Evernote is how flexible it is. Your employees can use it to track their personal tasks or make their own work to-do lists. But it works equally as well as a productivity app for the whole team.
Designed to store and process notes, ideas, and tasks in a similar way to the human brain, Evernote’s task management features are completely intuitive.
There’s the option to add audio, video, and PDFs to notes, keeping everything in one place. And you can expand this functionality significantly with the paid-for version, which offers appointment scheduling, calendars, note templates, document scanning, and a handy web save tool for bookmarking useful online content.
Another benefit of Evernote? It’s super easy to use on smartphones, making it ideal for teams who don’t sit at a desk.
Pricing
Professional plans start from $17.99 per user per month.
Reviews
- G2: 4.3/5
- Capterra: 4.4/5
19. Otter.ai
Make minute-taking during meetings a thing of the past with Otter.ai, a voice transcription service.
This handy AI tool takes real-time notes during your video calls and saves them in a secure and searchable database for future use. It even creates an automated summary with action items.
With Otter.ai on your team, you free meeting participants from the burden of taking notes themselves — and get everyone working off an accurate and centralized meeting record. During meetings, teams can engage fully with the topics discussed and, afterward, recap any points they need to clarify.
Pricing
There’s a basic free plan available. Paid plans start from $8.33 per user per month.
Reviews
- G2: 4.3/5
- Capterra: 4.4/5
20. Day One
Productivity journaling is the process of regularly writing down self-reflections on your working life. It’s an increasingly popular way to improve focus and critical decision-making while reducing stress.
Why not encourage your employees to give it a go by offering them a subscription to Day One, a user-friendly journaling app that lets you reflect wherever you are?
Alongside the text editor, users can upload photos, videos, and audio, or add sketches or handwritten notes using their finger or a Stylus. It’s a great way to clear the head and track progress towards professional goals.
Pricing
Day One comes with a free basic plan. Premium users can enjoy a one-month free trial and then pay $2.92 per user per month.
Reviews
- App Store: 4.8/5
- Google Play: 4.7/5
Productivity App FAQs
What apps help with productivity?
There are many different types of apps that help with productivity. These include time management apps, note taking apps, collaboration apps, employee engagement apps, and project management apps.
What are productivity tools?
Productivity tools support you to do more with the time you have available. They’re designed to support time management and focus. They help to streamline your work. Some even automate tasks, taking them off your to-do list completely.
So, which productivity apps will you add to your software mix in 2025?
There you have it — the best apps for productivity in 2025. Time to cherry-pick the apps that make the most sense for your team and business.
Whether you’re managing projects, rallying a remote team, or just trying to carve out more focused time in your day, the right productivity app makes a big difference.
In 2025, the smartest apps do more than just keep you organized. They’re intuitive and AI-powered. They support you to do less busywork and more actual work. So you find it easier to get through your to-do list and keep the overwhelm at bay.
Many of the apps on this list have functionality that overlaps with others. So it’s all about finding a combination that works well for you.
An app like Blink provides a great basis for employee productivity. It helps you create a culture where employees are engaged and inclined to do their best work.
You can also integrate other team productivity apps, providing easy, streamlined access to productivity-boosting tools from the user-friendly Blink dashboard.
Blink. And discover how Blink can power up productivity at your organization.
