One of the essential components of any successful business operation is teamwork. Employees achieve their highest potential when they can operate smoothly as a team, with open communication and mutual trust.
For most, solid teamwork isn’t spontaneous; it develops over time with strong communication, clear expectations, and consistent leadership. But while following guidelines amid a pandemic, how do you foster a team environment when each member of your team is miles apart? In the digital era, the short answer is: apps. By now, your smartphone, laptop, and tablet are likely packed with apps that improve your personal well-being; now, consider apps that benefit the well-being of your company.
Whether you are having trouble establishing solid performance within your teams or simply looking for a way to improve your team’s efficiency, there are several apps on the market designed to streamline communication to enhance your teamwork that will make social distancing a breeze.
Here are some of the best apps you can utilize for the teams within your business, from a distance:
Businesses worldwide rely on Evernote to facilitate internal communication. This versatile app boasts an intuitive, user-friendly platform. Evernote compiles tasks, deadlines, photos, audio, and more in one easily accessible place.
With Evernote, you can streamline your day with a clearly defined to-do list, and collaborate virtually with other members of your team. It even offers a feature that allows you to scan documents straight from your phone’s camera. All your documents are stored safely on the cloud, where you can access them from any device at any time. You can use the app to search for text in all of them, even handwritten ones.
Blink is the all in one collaboration software and chat app for remote companies big and small; designed to for your team communications, important documents, and company announcements to be all stored in an intuitive and user friendly way. You can even brand Blink with your own color scheme, logos, and hero photo.
Blink is composed of the Chat feature (for peer-to-peer and team comms), the Hub (for shortcuts, digital forms, reporting, holiday requests and more) and the Feed which is the special place reserved for top-down communications so important announcements can rise above the noise.
The central concept behind Toggl is that it helps to ensure that every single minute of the working day is being put to the best possible use. This time tracking app can be shared with your entire workforce for to-the-minute planning.
Record and track meetings and events, schedule events and reminders, and then use Toggl’s data to analyze your workday down to the minute. This will help you pinpoint exactly where your time is being allocated and adjust your workday accordingly. Save time by integrating the calendar you already use, and Toggl will automatically record events as time entries for you. It even generates time reports to give you a clear picture of your time management.
If you find tracking business expenses tedious and time-consuming, Expensify could be the answer to your problems. This bookkeeping companion app helps employees track and record business expenses, categorize receipts, and track mileage. Simply upload a picture of your receipt and the app automatically captures the figures you need for your submission. Next day, direct-deposit reimbursement ensures you receive your funds as quickly and painlessly as possible.
Management can sync Expensify with their current bookkeeping software (Quickbooks, NetSuite, etc.) to automatically account for claimed expenses. They can also set up parameters for submitted expenses, and the app automatically flags submissions that need further review. Then, approve or reject expense claims right from the app, saving everyone time and paperwork.
Arguably the best known cloud-based storage system, Google Drive offers a shared library where you and your staff can create and store documents, reports, spreadsheets, presentations, and more. This library can be easily organized into folders where administrators and creators have control over who can access what.
Because it is cloud-based, Google Drive can be accessed anywhere. This makes it easy for remote workers to access files from home. Do you have a handwritten note or sketch you need to file? No problem! Scan it straight to Drive through your smartphone and store it securely in your 15 gigabytes of cloud memory, for the free version.
Remember the days when people carried business cards in their wallets, or filed them into a Rolodex? While smartphone contact lists have mostly replaced these filing systems, they sometimes make it difficult to organize new acquaintances and put a face to new names. Plus, when meeting a new colleague and exchanging business cards, you often don’t have time to enter individual names, companies, titles and titles on the fly.
Let Camcard be your virtual business card holder. Simply scan the business card of your new acquaintance, and it will automatically read and store the data for you. No more fumbling to shove business cards into your wallet at the convention.
Of course, conventions are in short supply at the moment, so this may be low on your priority list. But it’s worth considering that Camcard allows you to create and share e-cards as well. So the next time you see a new face on the company video meeting, you can request a business card that’s guaranteed virus-free.
Since the global events of 2020 began to unfold, no app has rocketed to stardom as quickly as Zoom. Zoom allows users to attend virtual meetings from around the world, making it essential for many telecommuters. And with the capability to host up to 100 people on WiFi or a 4G network, it eliminates almost any excuse to skip the meeting.
With Zoom, you can share your screen, video chat, even switch to “drive” mode, enabling you to safely listen in while driving. You can also exchange text. images, audio, and documents right on the app. That way, your coworkers have instant access to the media you share. Hand raise and reaction buttons allow team members to stay engaged without interrupting the flow of the meeting.